Access to item banks can be controlled by admin users within your organization who have the ability to share the bank with other users. This allows a designated user to view/edit the item bank settings depending on the role they are given. Allowing access to an item bank does not automatically provide access to the individual items, permissions must be granted separately for them as detailed in “Sharing items in bulk and individually."
The comments feature allows all users with the appropriate permissions to view and add comments to the item bank. All comments include a date stamp and the author's name.
Sharing access to the item bank
- Log into your Prolydian account at https://app.prolydian.com and go to Exams > Items
- Click on the item bank you wish to share
- Click on the gear icon in the upper right area of the screen to access the Comments, Help, and Sharing tabs
- Under the Sharing tab, search for a user or organization
- Click either
- “Set as primary owner” to set them as the primary or
- “Add this entry”
- Then click the gear icon to choose a role (Basic user, manager, or reviewer.)
- Primary Owner - Primary and has all permissions of an Item Manager
- Item Bank Manager - has full capability to edit item bank and make comments
- Item Bank Reviewer - can access, view, and make comments on item bank
- Basic User - can only access and view item
- Click “Save changes” and then “Back” to exit
Removing access to the item bank
- Under the “Sharing” tab click the arrow to the left of any user/organization
- Choose “Remove permission” and then click “Save changes”
Adding a comment
The comments section provides a running history of comments about the item bank. Only users who have been granted access can view or make comments.
- In your item bank click on the settings menu on the top right of the page
- Under the “Comments” tab type a comment under “Enter comment”
- Click “Save”